Owner: Nik Holgate, CFO | Last Revised: MAY 2018
We at Young Samuel Chambers (YSC) Limited, along with our subsidiaries and affiliates (collectively, ‘YSC’), are committed to protecting Personal Information. We provide a safe and secure service for all individuals who are referred to us by client organisations. We ensure that the information submitted to us is used accurately and only for the purposes set out in this policy.
This Fair Processing Notice (the ‘Notice’) describes our data collection practices, use, and transfer of information collected by YSC. The information you provide us with can be submitted to us in person, via email or via an on-line service.
YSC collects information that identifies you as an individual (“Personal Information”) to provide services to our clients and to operate our business. The type of Personal Information we collect about you depends on the service offering being delivered.
Please do not provide us with any Personal Information if you do not agree with this Policy.
As you interact with YSC, you provide some Personal Information directly.
We may collect Personal Information when you register to use our Online Platform, submit your CV, complete online surveys, psychometrics or 360s.
If you submit Personal Information about other people to us, you represent that you have the authority to do so and permit us to use the information in accordance with this Policy.
Personal Information about you may also come from our clients to whom we provide Services. These clients may be your employer or an organisation with which you are seeking employment.
YSC uses the Personal Information collected to support the delivery of our Services. This information is held, used and disclosed by us as follows:
If we wish to use your information for any of the reasons not listed above, we will seek your explicit consent to collect, hold, use and disclose your Personal Information.
As defined under GDPR, YSC is a data controller. As we determine the purposes and means of processing Personal Information, this classifies us as a data controller. This relates to the way in which we work with our clients and with you.
Where a client has requested that YSC provide a leadership consulting service to them which relates to you, this service will always be commissioned by our client with your knowledge and agreement. This service may be in relation to assessment (for recruitment or development), coaching, workshops, psychometrics or other leadership consulting services.
At the beginning of YSC’s engagement, we will ask for basic information like contact details. During an assessment process you will be asked, verbally, to share personal and career history with your assigned YSC consultant. We will also ask you to complete psychometric profiling tests.
Your YSC assessment report will make recommendations to our client about your potential and/or development profile. Your psychometric profiling data will form part of an overall assessment by the consultant. This assessment report is developed individually by the consultant and is not automated.
Whenever your record appears in an analysis from our benchmarking database, this will be in aggregated and anonymised form, and you will not be identifiable by the recipient of such an analysis. YSC’s data subjects’ individual Personal Information, and the benchmarking database, are not shared with any other organisations.
How your Personal Information is disclosed will depend upon the situation: –
While providing our Services, we will disclose your Personal Information to our client who has engaged our services in relation to yourself. We will not share any of your Personal Information with any other client.
From time to time, we disclose Personal Information to an associate leadership consultant who provides services, on YSC’s behalf, to our clients. This would take place only if they were engaged on this piece of delivery and for no other reason.
YSC discloses Personal Information to third parties who provide support for our Services of business operations. These include, but not limited to, IT consulting services, communication tools and any audit administration firms commissioned.
In general, we will retain your Personal Information for the necessary period to fulfil our purpose as defined by GDPR regulations. This is commonly a three-year retention period for our services, with our reports being valid for a two-year period. We will only retain information about you past this three-year retention point if it is necessary: such as your name, email address and why and when you used our services.
YSC is a global consulting organisation, with staff in 11 countries and clients all over the world. Many of YSC’s clients are among the largest global corporations. YSC’s consulting projects at times bring together Personal Information on subjects from many global regions, including the EEA. Our policy on data storage is to store EU subject Personal Information within the EEA. Your Personal Information will only be shared or accessible by YSC staff outside the EEA under a legal framework which allows this, and where required by specific global client project requirements.
Given that the Internet is a global environment, the use of the Internet to collect and process Personal Information necessarily involves the transmission of data on an international basis. Therefore, by browsing our website and/or communicating electronically with us, you acknowledge and agree to our processing of Personal Information in this way.
The Personal Information you give us is provided on a voluntary basis. However, if you do not wish to share some Personal Information with us, you may not be able to participate in our services.
You have the right to ask YSC to stop using your information. YSC’s policy is to make every effort to satisfy the requests of data subjects relating to access requests and data deletions. After your engagement with YSC, if you wish to access, correct or do not wish us to retain your Personal Information, please refer to the contact details below. We may ask you to verify your identity, and to put your request in writing.
If you are listed in YSC’s marketing database for events, research updates and other mailings, you can unsubscribe at any time by following the links provided in every alert email that you receive.
However, if your request involves deletion of your file, please be aware that in some circumstances, we may not be required or able to do so, particularly where your file also holds information about our clients or includes financial information that we need to keep for periods of up to three years. Where we are unable to comply with your request, we will provide reasons for not doing so. For instance, we may need to retain your email address so as to be able to honour other opt-out requests.
This Fair Processing Notice may be changed by YSC at any time. If we change it in the future, we will advise you of changes or updates by a prominent notice on our website. Continued use of this website or our services after such changes will constitute your acceptance of such changes.
If, at any time, you have questions or concerns about YSC’s online privacy commitment, please feel free to e-mail us at email@example.com or by writing to us at:
Young Samuel Chambers (YSC) Ltd
50 Floral Street